Video Conferencing Tools
Hostos Zoom and CUNY MS Teams are the recommended video conferencing tools for online courses at Hostos. These tools meet CUNY privacy policy and also support Regular and Substantive Interaction (RSI), a federally recognized standard that stipulates consistent, meaningful engagement between instructors and students in online courses.
Click on the button to reach the log in page.
Enter your Hostos email address and password.
e.g., jdoe@hostos.cuny.edu
Lean more.
Go to zoom.us Click on Sign In. From the Sign In pop-up, click on SSO. From the Sign In with SSO page,...
Step I – Enter the name, date, and duration of your Zoom session.
1 Click on the Meetings tab.
2 Click on the Schedule a Meeting button.
1 Topic. Add the course name – virtual classroom (e.g., ENG 110 Virtual Classroom)
2 When. Enter the date and time when your virtual class meets.
3 Duration. Enter the duration of your class session (e.g., 1h 15 min).
Step II – Enable the Recurring Session option.
1 Check the box next to the Recurring Meeting.
2 Recurrence. Specify how often your class meets (e.g., weekly).
3Repeat every. Enter 1 if your classes meet every week.
4 Occurs on. Click on the day(s) when your class meets (e.g., M and W indicating Mondays and Wednesdays).
5 End date by. Enter the date that indicates the end of the semester.
Step III – Set up the security options.
1 Passcode. Hostos Zoom will automatically generate the passcode.
2 Waiting Room. It is recommended you have the Waiting Room option selected.
3 Save.
Step I – Locate and copy the Join Zoom Meeting link.
In Zoom, click on the Meetings tab.
Click on the title of the meeting. If you see multiple instances of the same meeting, click on any of them.
Copy the Invite Link.
Step II – Paste the URL into Brightspace.
Log in to Brightspace and access your course where you want to install the Online Classroom link.
Click on the Content link on the top navbar.
Click on Add a Module on the left. Name the module Online Classroom or similar.
Click on the Upload/Create button.
Select the Create a Link option.
In the Title field, type Zoom link or similar.
In the URL field, paste the URL you copied previously.
Check the box in front of Open as External Resource.
Create.
Step I – Locate and copy the Join Zoom Meeting link.
In Zoom, click on the Meetings tab.
Click on the title of the meeting. If you see multiple instances of the same meeting, click on any of them.
Copy the Invite Link.
Step II – Paste the URL into Brightspace.
Log in to Brightspace and access your course where you want to install the Virtual Classroom link.
Hover your mouse over the top navbar.
Click on the three dots at the far-right side of the top navbar.
Select the Edit This Navbar option.
The system will automatically make a copy of the top navabar, which you can edit.
Click on the Add Links button.
Click on the Create Custom Link button at the top of the pop-up window.
1 Name. Enter the course name + Online Classroom.
2 URL. Paste the Zoom Invite Link that you copied previously.
3 Create.
The link you created in the previous step will appear selected on the list.
Click on the Add button at the bottom.
The link will appear at the end of the navbar list of links. To make it easier for students to locate the Online Classroom link, click on the box with the Online Classroom link, and drag it to the beginning of the list.
Click on the Save and Close button.
Review the guides that provide straightforward steps to conduct Zoom sessions effectively.
Log in to your Zoom account and navigate to the Meetings tab. Find the scheduled meeting you want to invite...
Hostos Zoom offers users the ability to record meetings and store these recordings on Zoom servers (Also referred to...
Go to zoom.us Click on Sign In. From the Sign In pop-up, click on SSO. From the Sign In with SSO page,...
To record a Zoom meeting, click on the Record button usually located at the bottom of the screen, in...
You can download the Zoom desktop app from the official Zoom Download Center.
Log in to your CUNY MS Office account.
Click on the button to reach the log in page.
Log in with your CUNYfirst credentials
(e.g., John.Doe##@login.cuny.edu).
Click on the Teams icon from the left vertical menu.
Once you have logged in CUNY MS Teams, click on the Join or Create Team button at the top-right of the Teams interface.
Select the Create Team option.
1 Click on ‘Create a team from a template’ heading.
2 Select Other.
A pop-up window will appear. Click on the Use this template button.
Following CUNY policy on student privacy, select the Private option under the heading – What kind of team will this be?
In the Team Name box, add your class name/number.
Click on the Create button.
Skip adding members to the team.
Congratulations, you have created a Team for your class!
Once you have logged in to CUNY MS Teams, click on the camera icon at the top-right of the screen.
Select the Schedule a meeting option.
1 Add a meeting title.
2 Set the date and time of the class meeting.
OPTIONAL: SET RECURRENCE
Click on the Does not repeat box.
Select the Weekly option.
1 Repeat every. Choose the day(s) when your class meets every week.
2Ends. Enter the last day of the semester when your class convenes.
Save to close the Set Recurrence pop up box.
1 Click on the arrow under the Who can
Bypass the lobby section on the right of the scheduling interface. Select the Only
organizers and co-organizers option.
2 Click on the Send button at the top right.
LOCATE THE MEETING LINK ON TEAMS
1 From your class Team, click on the General channel on the top left of the screen.
2 Click on the Posts tab at the top.
3 Locate the meeting that you created in the previous step. Click on the 3 dots on the left from the Join button. Click on the Edit meeting details pop-up.
A Click on the Copy link icon at the top of the Edit meeting details window.
B Alternatively, scroll down and copy the meeting information.
Option A
Paste the link into the Brightspace announcement. You can also paste the link into an email.
Option B
Log in to Brightspace and access your course where you want to install the Online Classroom link.
Click on the Content link on the top navbar.
Click on Add a Module on the left. Name the module Online Classroom or similar.
Click on the Upload/Create button.
Select Create a Link.
Type in the “Teams Link” or similar in the Title box.
Paste the URL to your class Team that you copied previously in the URL box.
1 General. From your class Team, click on the General channel on the top left of the screen.
2 Posts. Click on the Posts tab at the top. Locate the meeting that you have created.
3 Join. Click on the Join button.
Click on the Join Now button.
TURN CAMERA AND MIC ON/OFF
Control your camera and microphone by clicking on the corresponding icons at
the top of the screen while on a video conference call.
SHARE YOUR SCREEN
While in the videoconferencing call, click on the Share icon at the top of the screen.
Select the Screen, Window, or Tab option.
The system will prompt you to decide what to share. You can share a tab, window, or the entire screen.
Click on the individual tab or window that appears in the list when you select each option.
Click on the Share button at the bottom of the pop-up window.
TURN ON LIVE CAPTIONS
Click on the More button (three dots) at the top of the screen.
Click on Language and Speech and then on Turn on Live Captions.
RECORD A MEETING
While in the videoconferencing call, click on the More button (three dots) at the top of the screen.
Click on Record and Transcribe and then on Start Recording.
STOP RECORDING
Click on the More button (three dots) at the top of the screen.
Click on Record and Transcribe and then on Stop Recording.
The recording will be available on your Team’s General channel after you finish
your meeting.
Click on the General channel under your Team name.
Click on the Posts at the top of the screen.
Locate the Meeting and click on the See Details link.
From the CUNY MS Teams that you accessed on the web following the steps
above, click on the three dots at the top-right of the screen.
Select the Download the desktop or mobile app option.
