Media and audiovisual services at Hostos Community College are housed in two separate yet equally important areas—the Library Department, which supports classroom and faculty requests, and the Office of Conference Services, which deals with events and conferences. As those who have oversight over these two areas, it has come to our attention that policies and procedures for making requests, and to whom these requests should be directed, need to be clarified. While both units have separate and distinct areas of responsibility, they do provide support to each other as needed to meet the demands of the college community. Guidelines and procedures for making requests are as follows:
The Media Services Unit in the Library Department has primary responsibility for providing support for curricular initiatives and faculty in the classroom, fulfilling nearly 3,000 requests per semester for equipment and software. This unit provides access to a variety of audiovisual equipment and related materials, such as TVs, VCRs, digital projectors, laptops, overhead projectors, films, DVD’s, videotapes, records, and audiocassettes. Requests for audiovisual support for curricular initiatives should be made to the Library Department. Student organizations and other groups must have a faculty or administrative staff representative who will act as a sponsor and take responsibility for the loan. Requests for Audio/Visual Services are accepted Monday through Friday from 9:00 a.m. to 8:45 p.m. Reservations for television monitors and video cassette recorders may be placed by telephone (x4225) 24 hours in advance. Reservations for all other equipment must be made at least 14 days in advance by written memo to the attention of Julio Figueroa, Head of Media Services, Room A309C. Last-minute requests will be honored as time and availability of equipment permit.
The Office of Conference Services has primary responsibility for providing support for college events and functions, such as conferences, meetings, and festivals, as well as for outside clients who use our fee-based conference facilities. This unit provides access to a range of media services and equipment, such as microphones, podiums, digital projectors, laptop computers, television monitors, and sound systems. Requests should be made to César Baretto (x4335) or Morris Ores (x4245) in writing with a minimum of 7 days advance notice. Last-minute requests will be honored as time and availability of equipment permit.
We appreciate your cooperation in adhering to these policies and procedures. Please do not hesitate to contact either of us for further clarification or information regarding media and audiovisual at Hostos. Thank you.