ePortfolios offer many opportunities to engage students on their academic journey through documenting and reflecting about their progress and achievements. It is very easy to integrate ePortfolios in the curriculum, and the Office of Educational Technology is happy to support faculty to identify the most effective and practical ways to integrate ePortfolio with their teaching.

Digication is the platform that Hostos Community College uses to create ePortfolios, and constantly adds new features. This section provides faculty with tutorials to become familiar with the classic version of Digication. Hostos will be implementing the new version of Digication in Spring 2018, which provides a lot of new and modern features. To learn more about the new version of Digication click here.

Click on any of the links below to access the tutorials for the classic version:


How to Login

  1. navigate to www.hostos.cuny.edu/eportfolios from any web browser.
  2. On the Login sidebar, type your Hostos email username (e.g. if your email is faculty@hostos.cuny.edu your username is “faculty”) and your Hostos email password. Then click on the login button.
  3. Note: If you have issues login in, please contact the EdTech Office at 718-518-6516, eportfolios@hostos.cuny.edu , room C-556

Video Tutorial


Creating an ePortfolio

  1. After you login to the ePortfolio site, you should see a “My e-Portfolios” panel. A list of all your ePortfolios will display inside it. This panel will have a + Create button. Click it to create a new ePortfolio.create
  2. First, give your ePortfolio a title. Choose any title you like.
  3. There are two different ways you can create an ePortfolio. Next, select a Template. This option will determine the starting layout for your ePortfolio.
    • Using an Existing Template: You will create your new ePortfolio with a predetermined layout (existing sections, pages, and modules). Select a template from a list of available templates. If the template you wish to use is not being displayed, click on the “More Templates ->” link. Then select the preferred template.
      template
    • Create from Scratch: This option will let you create an ePortfolio from scratch. The only content that will be created for your new ePortfolio is a Home Section and a Home Page. As a result, you will have complete control over the way your ePortfolio will look like.
  4. Select the appropriate Permissions.
    • Private to me” will make your ePortfolio only visible to you.
    • Private within CUNY Hostos Community College” will make it accessible to anybody with a Hostos email address (such as your professors and classmates).
    • Public” will make your ePortfolio accessible to anybody (it will even show up in search engines.)
  5. Feel free to modify Tag and Comments settings. Make sure you check the Apply comment settings to existing pages of this e-Portfolio checkbox if you want to apply comments settings
  6. Once you finish with your selections, click on the “Create new ePortfolio” button at the bottom of the page in order to create your own ePortfolio.

Organizing an ePortfolio

  • Sections: Your ePortfolio is divided into different sections. Sections will let users navigate the main content areas of your ePortfolio.
  • Pages: You will have to add Pages to the different sections of your ePortfolio. A page will hold the content you wish to display to the user (such as text, images, videos, assignment files).
  • Modules: Modules will hold the content of your pages. You have different kind of Modules, such as the Rich Text Module, the Gallery Module, and the Image/Video/Audio Module.

Organizing an ePortfolio

Adding Sections

You are able to add, edit, rearrange, and delete sections in your ePortfolio. Follow these steps in order to accomplish these actions:

  1. Click on the ePortfolio you wish to modify.
  2. Make sure the “EDIT” tab on the top of your ePortfolio is selected.
  3. Click on the “Add/Edit” button in the VIEW SECTIONS panel.

sections

Then proceed to the description of the action you wish to execute:

    • If you want to add a new section to your ePortfolio, click the “Add Section” button. Give the section any name you like and save the changes. You should now see the newly created section.add sections
    • If you want to rearrange the way your sections are displayed, hover over the section name. The cursor’s image will change. Once it does, click, hold, and drag the section and move it to its new position. Release the section to confirm the new position.
    • If you want to edit a section’s name, click on the notepad/pencil icon right next to the name of the section. Change the section name text field and save your changes.
    • If you want to delete a section, click on the notepad/pencil icon right next to the name of the section. Click on the “delete this section” text link. You will have to confirm this action. Note: Deleting a section will delete all the pages and modules inside of the section.

delete section

Adding Pages

You are able to add, edit, rearrange, and delete pages in your ePortfolio. Remember that pages belong inside sections. Follow these steps in order to accomplish these actions:

  1. Click on the ePortfolio you wish to modify.
  2. Make sure the “EDIT” tab on the top of your ePortfolio is selected.
  3. Click on the section you wish to add your page to.
  4. Click on the “Add/Edit” button in the VIEW PAGES panel.

pages

Then proceed to the description of the action you wish to execute:

  • If you want to add a new page to a section, click the “+ Add Page” button. Give the page any name you like and save the changes. You should now see the newly created page.add pages
  • If you want to rearrange the way your pages are displayed inside a section, hover over the page name. The cursor’s image will change. Once it does, click, hold, and drag the page and move it to its new position. Release the page to confirm the new position.
  • If you want to edit a page’s name, click on the notepad/pencil icon to the right of the name of the page. Change the page name text field and save your changes.
  • If you want to delete a page, click on the notepad/pencil icon to the right of the name of the page. Click on the “delete this page” text link. You will have to confirm this action. Note: Deleting a page will delete all the modules inside of the page.

delete page

Adding Modules

You are able to add, edit, rearrange, and delete modules in your ePortfolio. Remember that modules belong inside pages. Follow these steps in order to accomplish these actions:

  1. Click on the ePortfolio you wish to modify.
  2. Make sure the “EDIT” tab on the top of your ePortfolio is selected.
  3. Click on the page you wish to add your module to.

Then proceed to the description of the action you wish to execute:

  • If you want to add a new module to a page, click the “+ Add a Module” button. Select the type of content you wish to add to your page. Click on the “+ Add this Module” button to add the module to your page. You should now see the newly created module on your page. Feel free to play around with the different modules.add module
  • If you want to rearrange the way your modules are displayed inside a page, hover over the “Drag to Reorder” button. The cursor’s image will change. Once it does, click, hold, and drag the button and move it to its new position. Release the module to confirm the new position.
  • If you want to edit the content in your modules, click on the “Edit” tab. Change the content of your module. You can save your progress by clicking on the “Save” button. In order to make your changes visible by others, you will need to click on the “Publish” tab. Then click on the “Publish Changes” button.
  • If you want to delete a module, click on the “Delete” tab. Then check the “Yes, permanently delete this module” check box and click on the “delete” button. You will have to confirm this action. Note: You would not be able to retrieve a module once it gets deleted.

Reviewing Assignments

There are two commonly used ways of accessing your student’s ePortfolio assignments.

  • Request student link to their ePortfolio assignment
    1. The first step is to tell your students to make their ePortfolio available to you. They can do that by either setting their ePortfolio privacy settings to “Private within CUNY Hostos Community College”, or by adding your name ( under custom permissions) to their ePortfolio permissions list.
    2. The next step is to tell your students to send you a link to the ePortfolio assignment you would like to grade. They can accomplish this by either sending you an email with the link, or if you are using Blackboard, posting the link as an assignment in Blackboard.
    3. The final step is to click on the link, login to the ePortfolio site with your credentials, and review their assignments.
  • Tell Students to subscribe to your course.
    1. Tell your students to add your ePortfolio Course (the section bellow provide instructions on how you can create one) to their permission list. You will need to provide students with the name of your ePortfolio course.
    2. They can do that by going to ePortfolio Tools, then Settings, then under Custom Permissions they should type the name of the ePortfolio course you provided for them. Once they see the course, they should click it.
    3. The last step is to sign into the ePortfolio site, and click on the name of your course. You should see a list of all your student’s eportfolios. Click on any of them and navigate to the assignment in order to grade them.

Creating an ePortfolio Course

You are able to create ePortfolio courses. You can use ePortfolio courses to easily monitor your class ePortfolio assignments. The following steps will show you how you can create an ePortfolio course.

  1. Sign in to the ePortfolio website.
  2. On the Courses panel, click the “+ create” button.
    create_ePortfolio_course_1
  3. Select Course on the “What are you creating?” section.create_ePortfolio_course_2
  4. Assign a title to your course. An example of a good title for your course is “MAT 010 – Section 123A – Fall 2015 Semester – Professor xxx”. This naming convention will help students to subscribe to the correct course.
  5. Optional: provide your course number under SyncId – Course Number
  6. Write a short description about your course under the Short Description field.
  7. IMPORTANT: Make sure you click the Allow students to enroll themselves checkbox. This will let students register to your ePortfolio course.
    create_ePortfolio_course_3
  8. Select the starting date of your course and the last day of your course under the “When is this available?” section. ePortfolio Courses should expire at the end of the semester they are being used on.
  9. On the “What tools do I need?” section, make sure you ONLY have the Portfolios checkbox selected.
    create_ePortfolio_course_4
  10. Finally, click on the “Create” button to create your course. See the “Reviewing Assignments” section above to learn how you can let students subscribe to your course.

Help Information

Feel free to contact the EdTech Office if you have any issues or questions about ePortfolios.

EdTech Office
Room C-556
eportfolios@hostos.cuny.edu
Tel: 718-518-6516


Download a PDF version of these instruction by clicking here

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